This feature is currently in BETA. It is currently only available to select institutions. If you are unsure as to whether you are allowed to offer a Group Session, please contact your Program Manager at your institution to confirm.

Who Can Host a Group Session

To be able to 'Create a Group Session' you must first be an approved mentor on the Vygo platform.

Once you have successfully joined the program, and been approved to deliver Group Sessions on behalf of your institution, you will be able to see the Group Sessions tab in the top right-hand corner.

Steps to 'Creating a Group Session'

STEP 1. - Click 'Group Sessions'.

STEP 2. - Click 'Create a Group Session'.

STEP 3. Provide the details for your Group Session.

When you create a Group Session, you are required to provide a certain amount of information. This includes:

  1. Title

  2. Description

  3. Agenda

  4. Time and Date

  5. Duration

  6. Location – online video will create a Vygo video room

  7. Broadcast Mode (There are two choices: either just the host can broadcast audio and video and screen-share, or all participants can)

STEP 4. Once you have complete the form, press 'Submit Group Sessions for Approval'.

STEP 5. All Group Session requests are reviewed by our hardworking Vygo Technical Support Team, who have a turnover time of up to one business day. If your session gets approved, you’ll receive both an in-app notification and an email notification.

STEP 6. Once approved, all students within that Program/Sub-Program will be sent an invitation to 'Attend' or 'Not Attend'.

NOTE: Once you have submitted a request for a Group Session, you cannot change any of its details. This is because your changes will affect a large group of people, and it is too difficult to reschedule something on such a grand scale. If you do need to make some sort of modification to your Group Session booking, you have to cancel the original and make a new one.

To do so, open the relevant Group Session card, click 'Cancel Group Session' and then go through the motions of creating a new one, pending approval.

Need More Help?

Here is a quick video guide on How to Create a Group Session as a Mentor.

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