How to Create and manage an Event?

The Events feature allows administrators and authorised users to create, manage, and host group-based activities within their programs.

Follow the steps below to create and configure an event.

Accessing Events

Navigate to the events section from the platform / program navigation menu.

Select Create an event to begin setting up a new event.

Program View
Platform View

                                                

Enter Event Details

Start by entering the basic event information, including:

  • Selecting the relevant programme (If selected from the platform view / menu)
  • Event Name.
  • Event Description.
  • Event Date and Time.
  • Event Duration.

These details will be displayed to participants when viewing the event.

Event Name / Description / Agenda
Event Date / Times

Select an Event Location

Events can be hosted either:

  • Online.
  • In Person.

If hosting an in-person event, enter the location details as required.

Event Location

Configure Event Visibility

Choose who can view and register for the event.

Available visibility options include:

Public

The event is visible to all users with access to the platform.

Private – Program Members

The event is only visible to members of the selected program.

Private – Specific Users

The event is only visible to selected users within a program

Set Event Capacity

Specify the maximum number of attendees that can register for the event.

Once the capacity has been reached, additional registrations will not be accepted unless spaces become available.

Program Visibility & capacity

Categorise Your Event

Events can be organised using categories and tags.

Categories and tags help participants discover relevant events and assist administrators with organising Event content across programs.

Event categorisation

Assign Event Hosts

Events support multiple hosts.

You can assign:

  • A Primary Host.
  • One or more Secondary Hosts.

This allows multiple users to assist with facilitating and managing the Event.

Primary / Secondary Hosts

Add Registration Questions

Registration questions can be used to collect information from participants before and after an event.

You can add up to three questions for each stage.

Supported question types include:

  • Single Select.
  • Multiple Select.
  • Text Entry.

Pre-Event Questions

Use pre-event questions to gather information before participants attend.

Post-Event Questions

Use post-event questions to collect feedback and insights following the event.

Pre event / Post event registrations

Publish Your Event

Once all event details have been configured, review the information and select Publish event.

Participants will then be able to view and register for the event based on the visibility settings selected during setup.

Editing an Event

Events can be edited at any time.

To make changes:

  1. Open the event.
  2. Select edit event.
  3. Update the required details.
  4. Save your changes.

Updates can be made to event details, visibility settings, hosts, registration questions, capacity limits, and other event information.

Review / publish your event

Managing Registrations

Event organisers can view registered participants and monitor attendance through the event management page.

Participant information and registration responses can be reviewed at any time.

Additional Information

Changes made to an event will be reflected immediately for participants with access to the event.

It is recommended that event details are reviewed before publishing to ensure attendees receive accurate information.