What is an Event?
Sometimes, mentees with similar interests may wish to form a group and seek support from a mentor as a collective. Other times, a mentor may already have an existing group they wish to address, such as a university tutorial class offering extra scaffolding to after-hours as an open forum.
This is where Vygo’s Event feature comes in. Events allow mentors to create and host sessions with multiple mentees simultaneously for program.
As a mentor, it is important to note that when creating an online video event, there are two broadcasting options:
1. Only the host can broadcast audio, video, and screen share.
2. All participants can broadcast audio, video, and screen share.
Usually, the size of your group and the nature of the content being delivered will determine how interactive you want the session to be.
For an online video event, the maximum guest capacity is 200 people: 199 mentees, and one mentor acting as the host.
Once an Event has been submitted, all mentees within that program will receive an invitation notification and will be presented with the option to click ‘Attend’ or otherwise.
The Event will then be conducted at the scheduled date and time, either on-campus or online. If the session is online, all attendees will need to click the ‘Join the Video’ button on the Event Session card.
Upon completion of the Event, all attendees can rate the mentor out of five stars and leave a written review.
Ratings and reviews will be accepted depending on the partner institution’s terms and conditions and will be displayed on the mentor’s profile. (These can be turned off if required, please read this article on how this works)
Who can host an Event?
If your institution has partnered with Vygo, to be able to set up Events, your Partner Program Manager needs to seek permission to do so from Vygo.
If deemed appropriate, Vygo will then turn on the Event functionality.
From there, as a mentor, Vygo’s Technical Support Team will enable Events functionality on your account.
Following this, the ‘Events’ page will appear on your profile.
You will then need to request to join the program which is offering the Events.
Where is the Event Session page located?
As a web app user, this is located in the top right-hand corner in the navigation bar next to the ‘Sessions’ page.
If you’re using Vygo’s mobile app, click or tap ‘Sessions’ and select ‘Events’ on the top right corner of the page.